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We have many Qualtrics users creating surveys, and it can be hard to keep track.

 

We would like to set up an automation or program that automatically collaborates any newly publishes survey with a master and/or Admin account.

 

Clueless how to do it!

 

TIA

 

 

@treimt As I know, you can’t auto collab on survey creation. However, you can get notified when some one publish a survey and ask them to collab it with you or proxy login to their account and do it yourself by using Workflow trigger by this event: Survey Definition Event

Hope this helps


In the event mentioned by @Nam Nguyen , we can use this API to collab with the admin account.


I can almost make the approach by @Shashi  work…

I’m having trouble figuring out whose API token and User ID to use.

If I use my account’s API token and my User ID (as the Recipient ID) and a survey in a different account.

I get the error:

{ "meta": { "httpStatus": "400 - Bad Request", "error": { "errorMessage": "Cannot share a survey with yourself.", "errorCode": "SS_3.0" }, "requestId": "ef9bd344-a272-4108-8ef1-28957433def1" } }

even though the survey is not mine

If I use my account’s API token and another User ID (as the Recipient ID), I get the error:

{ "meta": { "httpStatus": "404 - Not Found", "error": { "errorMessage": "Survey not found.", "errorCode": "SS_6.0" }, "requestId": "115943b5-0aa9-4228-836b-f5eab99341ac" } }

 even though the survey exists (in that third account)

​Any ideas?

This is undoubtedly user error on my part.

Thanks


 

 ask them to collab it with you or proxy login to their account and do it yourself

 @treimt You have to use token of the User who OWN the survey, the recipient will be yours. Like i said, the sharing have to be done from their side, not yours. Or else, you have to get their Token via this api.qualtrics.com/9b541fd16b2aa-get-user-api-token


@treimt at a previous organisation we used the survey approval process to help control/manage this.  Might be useful for you to consider - depending on your context.

 

https://www.qualtrics.com/support/survey-platform/sp-administration/managing-users/user-permissions/#SurveyApprovalProcess


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