Our school district allows staff members to donate some of their sick leave to others based on an approval system. Individuals can donate in increments of 4, 8, 12, 16, 20, or 24 hours. But there is a cap of 160 hours total from all staff members combined. The request...is there a way that Qualtrics can total the number of hours selected and after 160 hours combined has been reached, that the survey “pauses” itself? OR alerts someone that 160 has been reached so they need to quickly pause it themself? Any insight or approach would be greatly appreciated!! Thanks!

@MeganZich-I found a solution for a similar use case of closing out based on a quantity from a specificsurvey question. How do you plan to set up your survey?Option 1: New survey for each instancePerson A needs donated hours and a survey is set up to collect hours from colleagues.Once 160 hours collected or survey period expires, survey closes.Option 2: Pool of HoursStaff are able to donate hours to a pool and Person A is able to request up to 160 hours from the pool.Person A can only select up to the number of hours available in the system.Option 3: One Survey with Field for Hour ReceiversCreate a single survey with a field to choose specific hour receiverColleagues choose who they want to donate their hours to and once 160 hours received or time period expires that receiver is no longer an option.Depending on the structure you wish to use, you can use an Imported Data Projectand Workflows to keep track of the number of hours. Then once that threshold is reached, assign a specific task. Happy to help more if you need further support.

@MeganZichinteresting use case and not sure I have the right answer for you on this one.. but a few possible suggestions/thoughts I had in how you might be able to try.Have you explored the options under survey quotas, as this is typically how I’d manage this - but unsure about the adding up of hours, vs # of responses to each option in order to end a surveyQuotas (qualtrics.com)Look to set up customworkflow, which if you select the variable these answers are tagged at - you may be able to set a rule to fire an email when it reaches ‘160’ total to the survey creatorWorkflows Basic Overview (qualtrics.com)

Is there a way to pause a survey based on a total count of all submissions?

Is there a way to pause a survey based on a total count of all submissions? | Experience Community

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