Setting up survey form for quarterly reporting, prepopulating previous entries | XM Community
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Setting up survey form for quarterly reporting, prepopulating previous entries

  • 16 April 2024
  • 1 reply
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I’m trying to set up a Qualtrics form for local providers to use submit their quarterly outcomes reports for programs funded with grant money. They submit the outcome results quarterly. Previously, they filled these reports out using a Word doc/PDF. They would save each quarter’s documents using the last so the previous quarter’s outcomes would automatically be on their report. They would update the YTD numbers each quarter accordingly. 

I’m wondering if there’s a way to set this up in Qualtrics so that when they go to fill out the second quarter’s outcomes, the first quarter outcomes they entered previously prepopulate. I’m thinking I’ll need to use piped text somehow, but am not sure how to do that from a previously completed, seperate survey. Or, it’s possible I need to set up the survey differently. Right now, I’m creating a seperate survey for each provider so that their unique goals and outcomes prepopulate as well. Any advice appreciated.


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Hi. If the outcomes questions are text entry, you could prepopulate the data in the next quarter’s survey by adding it to your Directory/contact list for each provider, then using Embedded Data to pull it into your survey.

In each survey question, use the Default Choices feature to prepopulate the corresponding Embedded Data field for the provider.

Hope this helps!

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