Is there a setting to enable that survey responses are deleted in X amount of days?

Question

Hello,I am wondering if there is a feature where you can enable a completed submission to auto-delete after, let's say, 30 days from submission.We have forms that have respondents upload files that we would like to clear out every 30 days. I only know of this as a manual process, I was wondering if someone has successfully implemented this with their surveys or if it is possible. I have not reached out yet to our administrators here, would like to know if anyone has experience with this.Thank you!

Tom_1842 · Accepted Answer

Hi there,I believe this is possible using the Qualtrics API, but is beyond my ability to implementhttps://community.qualtrics.com/XMcommunity/discussion/14598/how-can-i-delete-several-responses-with-api-from-a-surveyhttps://api.qualtrics.com/api-reference/b3A6MzU1MTY1Njg-delete-a-user-uploaded-fileIf you don't have access to that, I do not think there is a way to automatically delete or modify recorded responses.An approach that could sort of do what you're describing is to never have respondents actually Submit the survey and to leave them all technically "In Progress". This way you could collect the files and then the In-Progress responses will be deleted according to the survey's Incomplete survey response setting in the Survey Options. While the files will be downloadable by viewing in progress responses in the Data & Analysis tab, I do not think the file URLs in Qualtrics will work until the response is recorded.To put that in place, you could include a Block that has the next button read SUBMIT and then have a Block after that with a single Text/Graphic question to serve as an End of Survey message. Then include the following code included in the HTML view of the question to hide the Next button.#NextButton{display: none;}

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