XM Directory | XM Community
Skip to main content

XM Directory

Discuss XM Directory solutions, best practices, & more.

  • 398 Topics
  • 941 Replies
398 Topics
Mara_Simonson
Administrator
Mara_SimonsonAdministrator
published in XM Directory
Jumpstart the path to Clean Contact Data with Identity Resolution

Introducing Identity ResolutionWhen you upload multiple contact lists or have multiple data sources for your contact uploads, you run the risk of creating multiple contact records for a single individual. These duplicate contact records prevent you from maintaining data accuracy, compliance, and operational efficiency. With the Identity Resolution feature in Qualtrics, you can automatically remove those duplicate records in your XM Directory. Check out the video below for a few tips on using Identity Resolution to automate clean contact data.  *Please note: Only brand admins have access to create Identity Resolution rules Leave a comment below to let us know what questions you have or share how you use Identity Resolution in your Directory.For further technical guidance, review our support resource on Merging Contacts

4742
Mara_Simonson
Administrator
1 year ago
M
Level 1 ●
madeline_bLevel 1 ●
asked in XM Directory
View Individual survey links

I have a workflow which imports contacts, with a number of embedded data fields, daily through the Qualtrics File Service. It then uses an XM Directory task to add these contacts to a mailing list, and distribute the survey via email to each contact.This task uses individual links to send the survey. The survey will have some individuals who receive the email, but never complete the survey; in fact, some won’t even start the survey. In this case, for both individuals who have started but not finished the survey, and also for individuals who never even clicked the link in the email, I need a way to view the link that they received (effectively, a way to complete the survey for them). I was wondering if this is possible? Do I somehow have to switch over to using personal links, which isn’t even an option for XM Directory Tasks? or is there some functionality i’m missing. I thought of using Q_URL as an embedded data field, but this would only work for contacts who actually start the surve

193
vgayraud
QPN Level 5 ●●●●●
4 hours ago
E
QPN Level 4 ●●●●
ErikahuerQPN Level 4 ●●●●
asked in XM Directory
Add Contacts and Transactions to XMD Task

Hi everyone,I’m trying to send a survey using transactional data, but during testing, I’m only getting the embedded data, and the transactional data is coming up empty.Here’s the flow I’m following: I first bring in information using SFTP. Then, I load it using the "Add Contacts and Transactions to XMD" task. After they are loaded into the directory, if the contacts meet the criteria to enter one of the segments, I have another workflow that detects the change in segments, after this the workflow has a "Extract Contact Information from the Directory" task, and finally, an XM Directory task for distribution.Everything is working fine, except that the transactional data is not being displayed in the survey data, so I’m unable to use it. Can anyone help me troubleshoot and fix this workflow?Thank you!

623
vgayraud
QPN Level 5 ●●●●●
3 days ago
C
QPN Level 2 ●●
cmaggQPN Level 2 ●●
asked in XM Directory
How to upload "blanks"?

Good morning,I have a request related to uploading data to Directory.Premise, I have set Identity Resolution based on email.When a contact with the same email is uploaded, this thing happens:- "full" embedded data values overwrite the embedded data values of the contact already existing in Directory- "empty" embedded data values do not overwrite "full" embedded data valuesExample: if I have a field "wife" valued as "Daniela", I can load a row with the same mail, with the field "wife" valued as "Laura", updating it.The problem, however, is that by loading a row with the same email with the "wife" field not valorized, the field is not "emptied" but remains "Daniela". Same thing if the field is filled with a "space".Do you know if there is any coding that allows a blank to be overwritten to a value? (e.g. /space, /na...)? Best,Carlo

683
vgayraud
QPN Level 5 ●●●●●
17 days ago
T
Level 1 ●
TopazfaeLevel 1 ●
asked in XM Directory
Managing XM Directories - Best Practices

I am looking for advice on best practices for managing XM Directory, especially with the recent updates. We recently encountered an issue, and we tried to remedied the issue by restricting access, but in doing so, I unintentionally blocked my researchers from accessing what they needed. Thankfully, I was able to restore access.I am considering a new approach; creating a global directory that everyone can access while leaving the default directory untouched. My idea is to limit visibility within the Global Directory so users won’t be able to see any email addresses unless they create their own directories.If anyone has experience with this or any suggestions on best practices on managing directories, I’d be grateful for your input!

261
Shashi
Level 8 ●●●●●●●●
19 days ago
E
Emmanuella
asked in XM Directory
Distribute email with a link to a customized letter

I want to distribute an email with an approval form link to users who have been accepted for an award and attach a customized acceptance letter as an attachment or a link to that email, so that it shows the award amount which users request through the form, and their names into the letter. How do I do this with a contact directory or a csv file with user contacts, or any other way?

323
TomG
Level 8 ●●●●●●●●
19 days ago
A
acabria
asked in XM Directory
Automating Historical Data Updates for Dynamic Field

Hi, I’m looking for some insights on the following scenario:Context: The client has an SDS setup that currently retrieves all store details (e.g., store manager), but the store manager changes throughout the year.Pain Point: They currently have a manual process for updating historical data to reflect these changes.Are there any options available to automate the update of historical fields for this information?

121
Nam Nguyen
QPN Level 8 ●●●●●●●●
22 days ago
R
Robn
asked in XM Directory
How to transfer responses to a second survey? (help)

I'm currently working on a longitudinal survey for my thesis. I'm trying to make it so that answers from the first survey transfer to the second survey for the participant. Aka they can see what they answered the week before and make edits to this answer if they want to.Is there any way to do this?? Please help I dont understand qualtrics

171
Nam Nguyen
QPN Level 8 ●●●●●●●●
27 days ago
Ricmarug
Level 5 ●●●●●
RicmarugLevel 5 ●●●●●
asked in XM Directory
Automatic enrollment to directory roles

Hello!We have an automatic process that creates users with an API so we don’t have to create them manually. But on top of creating the users, we need to add them to a role so only some specific users can have access to a custom directory. We already have the rol and so far we ave done that role enrollment manually. Is it possible to do that process automatically? like automatically adding specific user types to the role? or maybe another step on the API.Thanks!

160
Ricmarug
Level 5 ●●●●●
1 month ago
gdyczyak
Level 3 ●●●
gdyczyakLevel 3 ●●●
asked in XM Directory
XM Directory Issues (400 Bad Request) Request Header Or Cookie Too Large

Hello Everyone,Wondering if others have encountered this error when trying to access their Directory? and if they have a solution to avoid it in the future (refreshing the page, even multiple time does not work).I mainly use Chrome to access Qualtrics It comes and goes for me (ex if i return to the directory in a few hours/next day), however can delay my efforts to pinpoint a client interaction and additional information required for followup. 400 Bad RequestRequest Header Or Cookie Too Large

2854
S
Level 1 ●
1 month ago
A
Level 2 ●●
Arthur_FletcherLevel 2 ●●
asked in XM Directory
How to add a new data field and data to an existing list

This is a simple task I’m sure but I haven’t been able to track down the method from the online documentation.I have created a list in the Directory with contact details and some other fields.  (I have since run a survey and populated the list with some of the survey responses) I now need to add an additional field, with (external) data from a spreadsheet, to the existing list (before doing another survey)What’s the best way of achieving this?Thanks in advance

6324
A
Level 2 ●●
1 month ago
kgillis
Level 4 ●●●●
kgillisLevel 4 ●●●●
asked in XM Directory
send SMS WITHOUT sending a survey

I’m wanting to use Qualtrics to send out a short SMS simply to instruct the recipients to download our app - but I don’t need/want to attach a survey to it… is there a way to use Qualtrics in this way?

160
kgillis
Level 4 ●●●●
1 month ago
M
Level 1 ●
madeline_bLevel 1 ●
asked in XM Directory
Email myself a list of contacts with incomplete surveys based on date

I need to set up a workflow as follows:contacts imported daily to distribute a survey → survey sent out to each contact via an individual link 30 days after each contact is imported → 14 days after this, a reminder email is sent for those with incomplete responses → 14 days after this, send a list of contacts with incomplete responses to a specific email (not an email within original contact import). So far I have set up the following within a workflow (in my XM Directory, not within the survey itself) to import the contacts daily, distribute the original email, and the reminder email (I have set the date so that it will not run yet): The data extract will eventually be made using WebService by Qualtrics, not Google Drive, if that is of any importance. The contact data (21 fields of important data; the number of fields is not final) is added to a contact list, with a number of necessary fields set as embedded data within the list. As of now, the XM Directory task uses an individual lin

452
M
Level 1 ●
1 month ago
nlanda
Level 2 ●●
nlandaLevel 2 ●●
asked in XM Directory
Recurring Export Automation from Directory

Anyone know if there is a way to schedule an export of the directory every month? I want a csv export of all emails who have gotten a survey invite in the last 6 months, downloaded to a folder on my computer every month. 

201
rondev
Level 6 ●●●●●●
2 months ago
JonesE
Level 4 ●●●●
JonesELevel 4 ●●●●
asked in XM Directory
Create Segment of Contacts who have NOT Completed a Specific Survey?

Is it possible to configure a Segment to include people who have not completed a specific survey? It seems like using Segment would be more efficient and allow real-time updates instead of reviewing response data, distribution histories, etc. and comparing to an original list.  Specifically, I have a survey that has an authenticator tied to it. The authenticator checks a contact list of employees (~3000 contacts). The survey is available via anonymous link, where folks are then authenticated before responding. The survey was also emailed to the same contact list. When we tested the survey, we found that if someone already completed it via the link, they were not sent an email; however, now that we launched the project, people are reporting having completed the anonymous link but also receiving the email invite. For this reason, we are not leaning on the email reminders since there are people who completed the authenticated anonymous link but received email invites (Qualtrics isn’t reco

364
JonesE
Level 4 ●●●●
2 months ago
S
sthom55
asked in XM Directory
Segment will not build

I’m getting the error “An error occurred while building the segment”. Using Segment options>Rebuild does not work, neither does creating a new one from scratch. I was able to get a different segment to build, so not sure what the problem is for this one.Segment error messageList of segments with one successful and two unsuccessful 

240
S
2 months ago
C
cspring firstbook
asked in XM Directory
Workflow: export or map contact info that measures engagement, like "Last response"

In a workflow, we wish to export or map several contact data points from the Directory, specifically “Last invite received” and "Last response". We have found the Main Contact Data fields to choose from, but those 2 fields are not in the list and we can’t seem to find any way to access “Last invite received” and "Last response" within a Workflow.We have looked at all three types of workflows, but nowhere does it show these fields. Any suggestions?

312
Nam Nguyen
QPN Level 8 ●●●●●●●●
2 months ago
chackbusch
QPN Level 5 ●●●●●
chackbuschQPN Level 5 ●●●●●
asked in XM Directory
Deleting Contacts & Anonymize Corresponding Responses

We have some requirement which we are currently challenging: A contact should be deleted completelyThe responses of the deleted contact should not be deleted but only anonymizedIf possible we would like to define which contact data should be anonymized on the response and which data should be kept (e.g. keep information about the contact's city, however, delete/anonymize everything else like contact ID or name)At the end we will need to implement this with the corresponding API calls. However, in order to check that requirement, I tried to test this up on the Qualtrics UI. Therefore, I created a new contact and sent a survey to this contact. I myself finished the survey then in order to have some response data for that contact. Next, I deleted the contact from the XM directory:The information said that "survey responses ... will not be deleted but the response will no longer be associated with the contact". However, after deleting this contact, I had a look at the responses again (via

4018
chackbusch
QPN Level 5 ●●●●●
2 months ago
ManuF
QPN Level 2 ●●
ManuFQPN Level 2 ●●
asked in XM Directory
Transaction data and Automations

Hi all, I have a setup issue involving transaction data, automations and “holding of contacts” and am a bit out of ideas how to solve it. So to give context the following setup: we have a survey that goes out to all customers who ordered a so called “sample” of a product to ensure that the survey only goes out once the sample is received we want to send out the survey 5 weeks after the transaction “ordered sample” has happened we are currently already creating transactions via the transaction API to store the product ID and product name of the specific interaction that a survey should refer to Main issue: It seems like there is no way to use transaction data in any automated mails and surveys? So even if we send out the survey through an automation now 5 weeks later, it will pull the recent embedded data into the invite mail and survey introduction and not the data in the transaction. Sending the surveys out via the normal “distribution” is simply not feasible due to the number of surv

573
chackbusch
QPN Level 5 ●●●●●
2 months ago
ironspider
ironspider
asked in XM Directory
OptOut link for opting out of entire directory?

Greetings all, so we use a Survey to "register" our participants. So the actual "survey results" are never looked at--the answers to the survey questions are injected into our iQ Directory as embedded data fields. We then filter on these embedded data fields to create samples to survey. So, we recently updated our registration survey and I am getting ready to email the people we currently have in our directory a "please update your registration information" type email which will be an invite to the new registration survey (which again will just inject embedded data into iQ Directory). The issue is that my OptOut link in the bottom of this email invite I'm sending has this code: ${l://OptOutLink?d=here}. If a person clicks this they are taken to the Qualtrics page which allows them to click a link to unsubscribe from that panel. There is a second link that allows them to be removed from ALL panels. When I tested this and clicked the first link, it does *not* opt me out in the Directory

11518
G
Level 1 ●
2 months ago
N
Naveen4726
asked in XM Directory
Integrating Salesforce with Qualtrics

Hi team, I have few Questions while integrating Salesforce with Qualtrics. These are likewe are integrating salesforce with Qualtrics through outbound messages. here is the workflow I have implemented in Qualtricsin Salesforce outbound message I have Authorized my Sandbox to Qualtrics. The message (Call Event URL) URL I have used in Salesforce outbound message.in XM Directory I have Distributed individually a survey with following selected options   Question 1) in the above image I have created Implementation Survey (Contact List) once it is triggered where I can see the Contact data and the way I have created it is right or not?once the XM Directory trigger the Survey, I have to map the response back to the Salesforce so I have taken Salesforce Task to map the data,Question 2) To Map the data, I have unable to select the options (Questions response) what they are filled it in the Survey. Question 3) How to create Embedded data? and How to Assign values I’m triggering salesforce field

521
N
3 months ago
D
Dem
asked in XM Directory
Merge data embedded in the directory

I have a repeat data, for example, one name "Especialidad" and another name "ESPECIALIDAD".How can i merge this data embedded in directory?Thank

584
AlonsoC
Administrator
3 months ago
J
JonathanO
asked in XM Directory
Schools and OneRoster

Has anyone used OneRoster or another API to sync student data to the Qultrics Directory?  I would love to have it bring over all the demographic data and schedule/course data.

141
chackbusch
QPN Level 5 ●●●●●
3 months ago
A
Level 1 ●
AparlierLevel 1 ●
asked in XM Directory
Updating contact list after completion of survey with anonymous link with Authenticator.

I have a survey using an anonymous link with an authenticator.  I want to be able to make a sample list from my contact list of all that have a response of 0, so I know who to continue to reach out to for completion. Is it possible to for the contact list to be updated with the finished status once someone completes the survey?  Thanks in advance. Alana 

150
A
Level 1 ●
3 months ago
M
mhremmerswaal
asked in XM Directory
Anonymous surveys by default

Hi, How can we anonimize all our (new) surveys by default? We never want to measure IP addresses and don't want to set this for every new survey. It's a risk because it violates our privacy statement if we do measure it.

201
rondev
Level 6 ●●●●●●
3 months ago

Motivational Playlist

Terms & Conditions