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Multiple approvers for a single survey

  • May 20, 2026
  • 1 reply
  • 16 views
J

Hello. I am using retake links to route sequential emails to multiple approvers for one survey. When the original respondent submits the survey, an email is triggered to Reviewer 1 with a link to “retake” the survey. Reviewer 1 is only shown the appropriate block of questions where she can confirm her approval. Reviewer 1’s responses are then added into (integrated with) the original respondent’s responses--nothing is added as an additional response and none of the original data are overwritten. However, when Reviewer 2 receives his email with his retake link, he’s shown the correct block of questions but when he submits his approval, his responses are showing up as an additional response--not integrated with the original respondent’s or with Reviewer 1’s. My Data and Analysis page looks like the image below. Viewing the first entry (the bottom one) shows the respondent’s and Reviewer 1’s responses all integrated together. However Reviewer 2’s responses are added in an additional line that also lacks data on the original survey that it should be linked to.

 

Reviewer 1’s link is this: https://uab.co1.qualtrics.com/jfe/form/SV_00siNYKpcbqHioC?Q_R=R_1Vx5oXBYBFr6FPy&Q_R_DEL=1&Role=ScientificReviewer 

Reviewer 2’s link is this: https://uab.co1.qualtrics.com/jfe/form/SV_00siNYKpcbqHioC?Q_R=R_1Vx5oXBYBFr6FPy&Q_R_DEL=1&Role=IRBPreReviewer

I also tried this for Reviewer 2: https://uab.co1.qualtrics.com/jfe/form/SV_00siNYKpcbqHioC?Q_R=R_1Vx5oXBYBFr6FPy&Q_R_DEL=1&Q_R_DEL=1&Role=IRBPreReviewer (added a second &Q_R_DEL=1)

Thanks, everyone. The system is working beautifully except I need everything to be logged as one line item. I’ll ultimately be building a report that can be made public so that everyone can monitor approval statuses.

1 reply

C
Level 5 ●●●●●
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Hi ​@jfmead,

 

How is your “Hiding Certain Content During Retakes” and retake link workflow being setup?

 

Perhaps your display logic on Timing question uses Q_URL and the same “Role”, which causes the “ScientificReviewer” section to be hidden, hence not taking in the data.

 

You can try using different embedded data (Role1 and Role2):

  1. With “Role1 = empty and Q_URL doesn’t contain Q_R”, send email with link: Surveylink?Q_R=${e://Field/ResponseID}&Q_R_DEL=1&Role1=ScientificReviewer 
  2. With “Role1 = ScientificReviewer and Role2 = empty”, send email with link: Surveylink?Q_R=${e://Field/ResponseID}&Q_R_DEL=1&Role1=ScientificReviewer&Role2=IRBPreReviewer

Original respondent section should have a Timing question that displays with “Q_URL contains Q_R” and auto-advance within a short time frame.

 

Then, “ScientificReviewer” section that displays if “Role1 = ScientificReviewer” for them to input.

Include a Timing question to this section that displays with “Q_URL contains Q_R and Role2 = IRBPreReviewer” and auto-advance within a short time frame.

 

Then, “IRBPreReviewer” section that display if “Role2 = IRBPreReviewer” for them to input.

 

Hope this helps.

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