Hi, We send out surveys to multiple people within different organisations. However, we can only have one response from each organisation. The surveys also include embedded data for each organisation. The only way we can currently do this (to our knowledge) is to have two contact lists:one “person contact list” with real emails of the people to whom we want to send the survey one “organisation contact list” which uses a fake email for each organisation (as email is a required field in Qualtrics) and which includes all embedded data for the organisations in the survey. We send out the notifications, which includes login credentials, to everyone in the “person contact list”. They can then use the login credentials to access the survey, which is linked to the “organisation contact list”. This ensures they see the embedded data for their organisation and that we only get one submission by organisation. However, it still allows multiple people to work on the same survey. However, this is a workaround considering the limitations in Qualtrics. For example, it would be much simpler if we could simply send the notification to one person within the organisation and have other people on copy. If so, we would only need one contact list, which could use the email of the main contact person within the organisation and have another embedded field with more emails on copy.Or are there other ways to send a survey to multiple people but ensure they work on the same survey and can only do one submission? Thanks for advice. Best,Fredrik

Hi Frederik!I’m wondering if you could create a custom link for each organization using the “fake email,” then copy/paste that custom link into the body of an email for a group of organization users. Theoretically, the link would function such that each person with access could contribute, but then once it was submitted by one of the users, would no longer be accessible. (in theory, but would need to be tested)This wouldn’t account for tracking user-specific data though - is that something that is critical?-Erin

Multiple users fill out one survey with only one submission

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