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Hello all and good afternoon from a rainy Sweden!

 

At times, we’re using Qualtrics survey projects for other things than just plain customer surveys. We often leverage Qualtrics as the tool for when we have in-house company events and parties to develop questionnaires etc. 

This time around we are looking to set up a scoring sheet for X number of teams for the pre-xmas-party where we will have a form of “Office Olympics games”. 

But I need your help…

 

The idea is to NOT pre-specify the team names or the number of people per team.

I would like the first step for the people joining the games to scan a generic QR code where they enter a team name they’ve chosen, as well as the name of their team captain. 

I would love for this input to be stored somewhere, like a Directory in Qualtrics where all registered team names are in one place. 

After that I would like to set up a new survey project for each game, where they scan a QR code to get to that specific game “survey”. And in there I would love there to be a drop down that lists all the entered team names from the directory above. 

 

How can I solve this? 

Let me again dazzle you with my MS Paint skills…

 

Thanks in advance

-Mattias

Hello Mattias, 

Good morning from sunny Panama! I am originally from Poland so I understand the rainy conditions in Europe currently! 

I have read your message with this great idea of Qualtrics use at the company. I believe it will be so much fun when you put it to life. 

I am pretty new to Qualtrics but I love to brainstorm and while reading your message I thought - why don’t you create a survey with various logic points on the way so that it will be as in one survey flow ? 🤔

In this case, you will have 1 survey and depending on how employees answer it will direct them further. For example:

Employee 1 chooses Team A and Leader 2 - it is categorized as in  Team A and then directed to each game - if already done Game 1 will be directed to Game 2 and so on.. 

Or 

Create one survey for Team allocation - when employees enter they will scan the QR code for the first survey and depending on what they chose they will sit at the designated table for the Team 

and then have a separate survey for each Team with games ( eg. 3 Teams - 3 surveys).

All the best, 

Dominica

 

Hi @MattiasM (cc: @DominicaE),

Sweden is definitely on my bucket list & I hope to visit sometime in the next couple of years! 

From what it sounds like, there are two main pieces here:

  1. Getting the first survey to save the team names/captain to a contact list
  2. Using the team names in a drop down in the follow-up surveys (for each game)

The first part is easy enough - You would just need to use a workflow with an XM Directory task. You could put the Team Captain's name as the First/Last name of the contact, include a set email (something like testtest@companyname.com because every contact needs an email address), and put the team name as an embedded data field.

However, there's no built in way to do the second part at the moment - If you collect all the team names before the first game starts, you could just create a template survey which has a dropdown question and manually type the team names, then you can just copy that survey for each game.

Hope this helps! 

Hello Mattias, 

Good morning from sunny Panama! I am originally from Poland so I understand the rainy conditions in Europe currently! 

I have read your message with this great idea of Qualtrics use at the company. I believe it will be so much fun when you put it to life. 

I am pretty new to Qualtrics but I love to brainstorm and while reading your message I thought - why don’t you create a survey with various logic points on the way so that it will be as in one survey flow ? 🤔

In this case, you will have 1 survey and depending on how employees answer it will direct them further. For example:

Employee 1 chooses Team A and Leader 2 - it is categorized as in  Team A and then directed to each game - if already done Game 1 will be directed to Game 2 and so on.. 

Or 

Create one survey for Team allocation - when employees enter they will scan the QR code for the first survey and depending on what they chose they will sit at the designated table for the Team 

and then have a separate survey for each Team with games ( eg. 3 Teams - 3 surveys).

All the best, 

Dominica

 

Hello @DominicaE  and good morning from a rainy Sweden!

I love a good brainstorm so thanks a million for your response. I have thought about your suggestions and I might be able to find a middle way be pre-defining every team with a letter and a number. So for example “A1, A2, A3” etc. That way it could be a predefined button the click before moving on to the game results. 

 

Your first suggestion is good if each game is linear and happens in a fixed order. Unfortunately people can move around to each game as they want so there is no fixed order. 

Also, this setup requires that the browser session is not cut off during the games, otherwise they’d have to start over. 

 

Your second suggestion would also be good. However I don’t know how many teams there will be, and since there could be around 300 people in teams of 2-5 in each, this quickly snowballs into volumes I don’t want to meddle with :)

 

But thanks for the suggestions!! Brainstorming is where I personally slowly but surely come closer to a solution. So very much appreciated!

 

All the best

-Mattias

 

Hi @MattiasM (cc: @DominicaE),

Sweden is definitely on my bucket list & I hope to visit sometime in the next couple of years! 

From what it sounds like, there are two main pieces here:

  1. Getting the first survey to save the team names/captain to a contact list
  2. Using the team names in a drop down in the follow-up surveys (for each game)

The first part is easy enough - You would just need to use a workflow with an XM Directory task. You could put the Team Captain's name as the First/Last name of the contact, include a set email (something like testtest@companyname.com because every contact needs an email address), and put the team name as an embedded data field.

However, there's no built in way to do the second part at the moment - If you collect all the team names before the first game starts, you could just create a template survey which has a dropdown question and manually type the team names, then you can just copy that survey for each game.

Hope this helps! 

Hello @Morgan Johansson  and thanks for your response as well :)

 

Yes, it’s that last step that is eluding me.. But I keep staring at the screen and perhaps a solution will appear :)

 

Thanks again!

-Mattias

 

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