How to mark a participant as "not repondent"? (only dashboard access) | XM Community
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How to mark a participant as "not repondent"? (only dashboard access)

  • March 23, 2022
  • 5 replies
  • 539 views
JoycaV
QPN Level 4 ●●●●
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  • JoycaV
  • QPN Level 4 ●●●●

Hi,
I have an EX engagement program, and I want to give some users access to the dashboard.
I added them as Participants, but that also enables the flag "Respondent".
I can't seem to find way to remove that flag and indicate that they are not a respondent, but just a dashboard viewer.
Can anyone help me?

Best answer by Moka

Hi,
We have plenty of projects with Participants marked as non respondents with only Dashboard access.
In order to do so, you need to access to the details of the participant, click on the "Actions" blue button and untick "Is Respondent".
Of course, the participant needs to be added to a role with Dashboard access accordingly.
AFAIK it can only be done manually (if anyone knows how to perform an import marking Participants as non respondents it would be great!)

5 replies

M
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  • Moka
  • Answer
  • March 23, 2022

Hi,
We have plenty of projects with Participants marked as non respondents with only Dashboard access.
In order to do so, you need to access to the details of the participant, click on the "Actions" blue button and untick "Is Respondent".
Of course, the participant needs to be added to a role with Dashboard access accordingly.
AFAIK it can only be done manually (if anyone knows how to perform an import marking Participants as non respondents it would be great!)

JoycaV
QPN Level 4 ●●●●
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  • JoycaV
  • Author
  • QPN Level 4 ●●●●
  • March 23, 2022

Thanks Moka ! Somehow I didn't even see that an "Actions" button was there, thanks so much for pointing it out!

gingersauz
Level 4 ●●●●
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  • gingersauz
  • Level 4 ●●●●
  • July 29, 2022

Moka you can add a metadata field labeled Respondent with 0 or 1 for each participant's respondent flag. 😉

~ Laura
E
QPN Level 4 ●●●●
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  • Erikahuer
  • QPN Level 4 ●●●●
  • May 8, 2023

Hi,
We have plenty of projects with Participants marked as non respondents with only Dashboard access.
In order to do so, you need to access to the details of the participant, click on the "Actions" blue button and untick "Is Respondent".
Of course, the participant needs to be added to a role with Dashboard access accordingly.
AFAIK it can only be done manually (if anyone knows how to perform an import marking Participants as non respondents it would be great!)
 

@Moka Do you know if there is anyway to to this import making participants now?

Varun Raj Akula
QPN Level 3 ●●●
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  • Varun Raj Akula
  • QPN Level 3 ●●●
  • January 2, 2025

Hi ​@JoycaV ,

There are two ways you can handle this:

  1. Directly update the participant status as "respondent" or "non-respondent" in the participant information window. This method is useful when you have very few people to update.
  2. If you have more participants, you can update their status using an upload file that consists of mandatory fields and a respondent column (TRUE/FALSE).
Varun Raj Akula
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