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JoseS
Administrator
1 year ago
Question

Anonymous file for email addresses

  • Nov 6, 2026 1:13 PM UTC
  • 3 replies
  • 19 views
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Hello everyone, 

 

I am new to Qualtrics and have not been able to find an up-to-date answer to my question. To give some context, my team wants to conduct an online anonymous survey in which participants receive compensation via an electronic gift card sent by email. 

 

My research ethics board informed us that there was a way to ensure that email responses would be stored in a file separate from the participant data to ensure the data is within itself anonymous. I’ve tried looking myself but I have no idea how to store the data for the last question (asking for the participant’s email) in a separate file without directing participants to another survey. 

 

Has anyone done anything like this before? Any and all suggestions are greatly appreciated !

 

All the best, 

 

Adèle

3 replies

Romanoman
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  • Romanoman
  • Level 5 ●●●●●
  • Nov 11, 2026 7:31 AM UTC

Hello Adèle,

have you seen this Qualtrics page about anonymized raffle?
Creating an Anonymized Raffle - Qualtrics

I think it might be exactly what you’re looking for. I haven’t used the process myself, only analyzed it, as our company did not start with any incentives like this yet.

Roman

Mishraji
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  • Mishraji
  • Level 4 ●●●●
  • Nov 11, 2026 9:42 AM UTC

​@Addie  - there are several ways to do this within Qualtrics. You can create a secondary survey/imported data project/XM directory contact list and store the email address there using a single workflow task once the online anonymous survey is completed. The workflow should only trigger for participants who answered the email address question. 

Abhi
Romanoman
Level 5 ●●●●●
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  • Romanoman
  • Level 5 ●●●●●
  • Nov 11, 2026 10:06 AM UTC

​@Addie  - there are several ways to do this within Qualtrics. You can create a secondary survey/imported data project/XM directory contact list and store the email address there using a single workflow task once the online anonymous survey is completed. The workflow should only trigger for participants who answered the email address question. 

That is the first solution I was originally thinking of as well when analyzing a similar topic, but it isn’t actually more systematic or robust than the official Qualtrics suggestion with the anonymized raffle. In this case, you still need to have the email in the survey, which is supposed to be anonymous. You can clean it in the workflow, you can anonymize it later, but the moment the response is received, it is not really anonymous.

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