Hi XM Community,
Sharing a free tool I put together for bulk exporting individual response reports to PDF. The one-at-a-time export workflow comes up fairly often when people need full response documentation for audits, case management, or archiving, so hopefully this saves some of you a few hours.
The Challenge: Qualtrics only lets you export individual response PDFs one at a time, with four clicks per response. For a survey with 50 responses that is 200+ clicks and up to 30 minutes of manual work. There is no native bulk export option and no API endpoint for triggering individual response PDF exports.
The Solution: Three lightweight browser console scripts that handle the entire workflow automatically:
✓ Queue a PDF export for every response row on the page ✓ Download all queued files via the Manage Downloads modal ✓ Clean up completed jobs from the queue after downloading
Watch the demo:
Full step-by-step guide with all three scripts: https://piraiai.com/blog/bulk-export-qualtrics-response-pdfs
How it works (3 stages):
- Stage 1 loops every visible row in Data & Analytics and triggers Export to PDF for each, then dismisses each dialog automatically
- Stage 2 opens the Manage Downloads modal and clicks every available Download button
- Stage 3 deletes all completed jobs from the queue (optional but keeps things clean)
Key Features:
- Runs entirely in your browser, your data stays with you
- No installation, no API key, no external service
- Console summary at every stage with per-row progress logging
- Re-runnable: Stage 2 can be run multiple times to pick up exports still processing
- Works with all Qualtrics licence types
Use Cases:
- Audit and compliance packages requiring per-response PDFs
- Case management and CRM workflows needing individual response documents
- Pre-archiving before survey closure
- Bulk documentation for knowledge transfer
- Any situation where clicking Export to PDF 50+ times is not an option
Files Downloaded: Response_Report_R_[ResponseID].pdf for each response row, named with the response ID so they cross-reference directly back to your Data & Analytics table.
Hope this is useful! Happy to answer questions about how it works or how to handle larger response sets across multiple pages.
