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Merging data into existing survey

  • November 25, 2025
  • 3 replies
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L
Level 2 ●●
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We are using AI to code our open ended questions. So we are exporting the data coding it. But we can’t seem to import the coded data back in. Is there a way to do this?

Best answer by vgayraud

Hi,

You can’t overwrite existing survey responses by reimporting them in a survey project. You could export, code and reimport, but that would create billable new responses and you would have to delete your original ones.

You could store your codification in an imported data project along with their original ResponseID. That type of project allows responses to be updated.

However - and this is probably the best solution - you can also update survey responses’ embedded data fields with the API, either individually or in batch.

    3 replies

    vgayraud
    QPN Level 7 ●●●●●●●
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    • vgayraud
    • QPN Level 7 ●●●●●●●
    • Answer
    • November 25, 2025

    Hi,

    You can’t overwrite existing survey responses by reimporting them in a survey project. You could export, code and reimport, but that would create billable new responses and you would have to delete your original ones.

    You could store your codification in an imported data project along with their original ResponseID. That type of project allows responses to be updated.

    However - and this is probably the best solution - you can also update survey responses’ embedded data fields with the API, either individually or in batch.

    Vincent Gayraud - https://www.linkedin.com/in/vincent-gayraud-790344116/
    L
    L
    Level 2 ●●
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    • LawrenceT
    • Author
    • Level 2 ●●
    • November 25, 2025

    Thank you. Would be nice to have all the data together. Ideally we want to chart this in a dashboard and cross reference it. Will see how API can work.

    arunxmarchitect
    Level 2 ●●
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    ​@LawrenceT  ​@vgayraud ,

    You’re right, the best approach in this situation is to update the embedded data via the Qualtrics API, especially if you’ve already exported and coded the open-ended responses.

    If you don’t want to build API calls yourself, you might find the Qualtrics API Toolkit Chrome Extension by Pirai AI helpful. It’s a no-code tool that lets you bulk update embedded data using a simple CSV (ResponseID + the coded fields), without creating new responses. We’ve been using it for automating similar workflows.

    1. Bulk update up to 250,000 responses
    2. No coding required
    3. Uses your existing survey + ResponseIDs
    4. Updates embedded data in place via the API

    It’s completely client-side—your API key stays in your browser and never leaves your machine.

    If you want to give it a try, here’s the installation and documentation:

    Chrome Extension: https://chromewebstore.google.com/detail/qualtrics-api-toolkit-by/lloepmlcmkeohopokcedejdelohoilip...
    Docs: https://piraiai.com/docs/qualtrics-api-toolkit...
    Toolkit Hub: https://piraiai.com/qualtrics-toolkit

    It might save you from having to manually run API scripts or reimport data.

    Happy to answer any questions if you try it!

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