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Question

download excel reports in bulk

  • September 7, 2026
  • 1 reply
  • 21 views

In most of our project, we are surveying various schools. A survey is created for each school (so that we can track the response rate and quickly address any errors). The challenge, however, is that when working with a large number of schools, you currently have to download each report individually.

Is there a way to download these reports in bulk?

You should be able to write some code in Python to do this, but for that we need the Qualtrics API – and it seems we do not have access to it. So we are looking for any other ways in which we can download survey reports in bulk?

 

Thanks for your ideas!

1 reply

arunxmarchitect
Level 4 ●●●●
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  • Level 4 ●●●●
  • September 8, 2026

@SBSB ,

There are two main approaches:

1. Manual Export:
You can manually export the survey data from each survey instance using the Data & Analysis tab. This allows you to download all responses in formats like CSV or SPSS for further analysis.
Learn more about exporting response data.

2. Scheduled Export Workflow to SFTP:
If you want to automate the process, you can set up an ETL workflow in Qualtrics to regularly export survey data to an SFTP server. This requires your organization to have an SFTP server set up. You would:

  • Create an ETL workflow with a data extractor task (e.g., "Extract responses from survey").
  • Add a "Load Data into SFTP" task to send the exported data to your SFTP server. This method is especially useful for handling multiple surveys and automating exports. How to set up SFTP export workflows.

Note: Both methods export raw data (CSV, TSV, JSON, etc.), not formatted PDF reports. Bulk PDF export is not natively supported without API access.