I want to set up a form that allows the respondent to select an employee’s name. Once the form is submitted, I want an email trigger to forward the responses to the selected employee’s supervisor. I’ve created a contact list containing employee and supervisor names and email addresses and I’ve tried setting up the survey flow to embed the email addresses based on the employee selected, but have not been successful embedding information. If someone could point me towards a solution, it would be much appreciated. Thank you.

I'm not sure this is the best solution so other Qualtrics wizards if you have a better answer I would love to know!The only way that I could get this to link a survey answer up to your contact list was to use an authenticator and to make it work smoother I had to create two surveys and do a little changing to the Contact List that I wasn't expecting...Contact List•Add employee name as you want it to appear in the drop down list to the variable "External Data Reference"Survey 1 used to select the employeeOne question only, drop down list with names from "External Data Reference" copied as the options•Survey Flow1.Show your question block2.Next block - Set Embedded DataVariable name "Answer"Value "${q://QID1/ChoiceGroup/SelectedChoices}" (or whatever your question ID is for the drop down list)3.Next block - End of Survey elementChoose customizeCheck Override Survey OptionsChoose Redirect to URL, paste the anonymous link to your second survey here and tack the following on to the end "?Name=${e://Field/Answer}"Survey 2 connects to the contact list and where you would have all of your questionsSurvey Flow1.AuthenticatoroAuthentication Type = ContactoAuthenticate Using Contact = select your contact listoAuthentication Fields = External Data Reference, "Employee", Check prefill option, in the next box type "Name"2.Next block is indented under the authenticatoroSet Embedded Data, Choose Add From Contacts, Find your contacts list and choose okay3.The rest of your blocks can be after this and will then pull in the contact list data connected to the recordWhile this is clunky the prefill option means that your respondent won't actually see the authenticator. They may have a slight delay as the surveys pass the correct information to each other.

I would do it this way:1. Web service that uses the API to get the list of contacts2. Question to select contact (contacts from web service piped in). Ideally you want the respondent id of the selected person. I would probably have a text entry question and use JavaScript to replace it with a select where they select the contact name but the saved value is actually the respondent id.3. Web service that uses API to get embedded data for selected contact4. Pipe supervisor email returned from second web service into email trigger

Using contact lists to embed data in survey

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