Note: I posted this in a different thread, but thought I'd post on the main page too, so it's easier to find.
We're using Qualtrics to facilitate attendance tracking and contact tracing in every one of our classrooms. Each classroom (over 350 that are active) has a unique QR Code / tiny URL. The student scans the QR Code with their mobile device and is then prompted to sign in with their school ID and password. After signing in, we capture their identity info, so we know who they are. We also capture the time of day and day of week they're signing in, so we can map it back to the class they're attending and the instructor of said class.
While this info is being captured on the backend, the student then lands on the Qualtrics survey. If the room capacity is less than or equal to 20, we skip the student to the end of the survey. If the student is checking into a class with a capacity of 21-40 then they're shown a very rudimentary diagram of a generic classroom with 4 'zones' and are prompted to tap the general location where they're seated. (If the classroom has a capacity of 41 - 60, they're shown a diagram with 6 zones, and if the classroom capacity is 61+, they're shown a diagram with 11 zones).
The idea for the zones is that if a student reports that they've been diagnosed with COVID-19, we can see not only which classroom they were in and when, but generally where they were sitting and notify ONLY those that may have been sitting near them because we can sort based on the zone that was tapped - instead of notifying the entire class.
We've had 53K+ check-ins as of today and our classes started August 24. We would have way more, but we only allow up to 50% of the class to attend in person, with the rest of the class attending via live streaming. We've also had some classes move to a fully remote setup as the semester has progressed.
Our long term goal is to have this information feed into our Learning Management System to automatically record attendance for the instructor. This would save so much time at the beginning of every class. The whole process takes about 15 seconds, and we have at least 4 QR Code posters in every classroom to encourage social distancing (all the students don't have to congregate around a single poster to scan it).
Poster Example with QR Code
Screens the Students See
Examples of the Room Diagrams
