Embedding a signature in an e-mail trigger?

@rondev I found this thread from 3 years ago, has this changed or is there still not a good way to include the png of the signature in the email? 

You can generate the link of the image using concatenation and file id in the survey flow. And then use this embedded data piping in the image tag src attribute.

@rondev Thanks for the quick reply! 

@rondev I am looking to find the “file id”, but I am not finding anything with that name? I am fairly new so this may be outside my current experience level. 

​@rondev Can you provide a little more explanation on how to concatenate the signature image in the survey flow?  I have a survey that by law requires a printable signature and I can’t figure out how to get that signature file to print in the workflow.

​@LROSS The below HTML is working for me to pipe in the Signature image's URL. You can add it using the HTML/Source view "<>" in the Email Workflow, updating the QID with that of your Signature question:

Signature below:<br />
<img alt="Signature image" src="${q://QID1/UploadedFileLink}" />

Thanks so much!  That worked perfectly!!

Hi, I am trying to get this to work in my survey but the email I am receiving in my tests has a broken image link. I am wondering if I am missing something related to embedded data? I am fairly new to Qualtrics, would anyone be able to help me with this?

​@LROSS The below HTML is working for me to pipe in the Signature image's URL. You can add it using the HTML/Source view "<>" in the Email Workflow, updating the QID with that of your Signature question:

Signature below:<br />
<img alt="Signature image" src="${q://QID1/UploadedFileLink}" />

 

​@Huhunter 

In my survey flow, I set an embedded data field called SignatureImg (at the very top of the survey flow)

In my survey, I have a Signature question that has a forced response.

In my workflow,  email message, I click on the Source button:

and scroll down to where I want the signature added and add the following:

<br />
<img alt="Signature image" src="${q://QID14/UploadedFileLink}" />
<div><br />

You will replace QID14 with whatever your signature question number is (Mine happens to be 14)

​@LROSS 

Thank you for this message! Aside from the embedded data piece, I was doing everything you described. When I looked at the workflow email run history I saw that the email was sending out the image link. It seems the issue for me was related to Uploaded files access in the security settings. Folks recieving the email did not have the correct permissions to view the image/signature.

I also tried it without the embedded data in the survey flow and it seems to work still. Do you know what the embedded data adds in this case?

Thank you!

​@Huhunter 

I’m not sure about the embedded data - I was following advice from a previous comment.  Maybe it doesn’t have to be there. 🤷🏻

This is also important to note: 

Uploaded files access controls whether people can download respondent submitted files. This includes files uploaded in response to the file upload, screen capture, and signature question types. In addition, these users will be able to see survey responses within XM Directory touchpoints and view full responses in any public reports shared with them.

If you cannot access the URL from your data export, it is because the survey owner has Only users with permission to view responses turned on and they have not given you permission to view responses. If you’d like anyone to be able to view the links from the dataset, you will need to turn on Anyone with the link to the file.

Qtip: “Only users with permission to view responses” is selected by default, but may be unchecked for surveys whose file uploads need to be able to be downloaded by anyone with a link to the file. This can be turned on or off at any time.

Qtip: This option used to be called “Require permission to view uploaded files.”