Outlook calender invite creation | XM Community
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Good day,

 

I have a user who wants to have a survey that, when completed, will generate an Outlook calendar entry for the user taking the survey.

 

I have seen some information on adding a Google calendar entry, but we specifically need it to be for Outlook.

Is there a way to do this in Qualtrics without the need of a third party service?  I haven;t been able to find a solution.

 

Thanks,

JohnB

Hi John, I have done this in a free but little but clunky manner using a link that I send through a workflow email that is triggered when a survey response is submitted. Below is the email

 

${q://QID2/ChoiceTextEntryValue/1}:

Thank you for registering for the EVENT TITLE session on ${q://QID1/ChoiceGroup/SelectedChoices}.

Please click the link below to add this event to your Outlook calendar. The link will download a file into your Internet browser. You must open the downloaded file and then save the the Outlook event that opens in order to have this show up on your calendar.

${e://Field/MeetingInvite}
 

1) Click the link above
Graphic.php?IM=IM_UPjzxsg5xCFJa4O

2) Open the downloaded file
Graphic.php?IM=IM_ffsYlkpeG1zQI6d

3) Save the Outlook event
Graphic.php?IM=IM_Lo4Zaf1mqmxK2c6
 

If you have additional questions or need assistance, please reach out to CONTACT NAME.

 

This is an example link for a meeting Wednesday, April 16th, 2025 from 1-2pm Central.

https://ics.agical.io/?subject=Space%20STT%20Q%26A%20Session&reminder=15&location=https://countyofdane.zoom.us/j/95192332596?pwd=GIKK16EaFNcK9XXCXUHzIwBwbwT29b.1&dtstart=2025-04-16T18:00:00Z&dtend=2025-04-16T19:00:00Z

  • There is a variable for subject= where spaces are put in using %20
  • Then &reminder=15 (gives a calendar reminder 15 minutes before the meeting
  • Then &location=zoomlink with a password
  • Then &dtstart= the date of the event where the time is in UTC
  • Then &dtend= end date and time

 

I believe this is the website I originally used to learn to build these URLs Introducing Agical.io, the smarter ICS file generator — TEKNKL :: Blog

 

Thanks!  I will look into this.

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