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Ticket email notification based on date in ticket data


courtrc
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I’m building out a form for our Compliance team to track Official Complaints. These responses will generate tickets to help them track the progress of these complaints. I know the ticket workflows are able to send out reminder emails based on Created Time and Last Updated Time. But I’m trying to send out an email reminder when a date “Response Due” is in 7 days. I’m not sure if there’s a way to do this with the ticket workflows or with a normal workflow.

 

Thanks!

3 replies

ccarroll
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  • 38 replies
  • March 7, 2025

Wouldn’t your response due be based off Created Time? 


Radam
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  • March 7, 2025

If it isn’t based on Response date/time, you could create an embedded data filed with a date (current or offset but a period). Add that embedded data as data in the ticket (Response Due or something) and then in the Ticket Workfow section trigger the event based on that date.

 

https://www.qualtrics.com/support/survey-platform/actions-module/ticketing/ticket-workflows/


courtrc
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  • 52 replies
  • March 11, 2025

@ccarroll Unfortunately no, the Created Time does not equal the date being entered for when the response is due (in the future).

 

@Radam Oof, I left out that part of what you described is actually what I’m doing. I’m storing the “Response due” date as embedded data and tried to use the ticket workflows to determine logic for when an email would gets triggered, but that doesn’t have the same options as Created Time or Updated Time.

Response due operator options within the Ticket Workflow:

VS.
Created Time operator options within the Ticket Workflow:


Is that what you were describing? Cause after reading your response a second time I thought you may have been onto something else I wasn’t quite following. Thanks!


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